MeetBench-XL: Calibrated Multi-Dimensional Evaluation and Learned Dual-Policy Agents for Real-Time Meetings

Enterprise meeting environments require AI assistants that handle diverse operational tasks, from rapid fact checking during live discussions to cross meeting analysis for strategic planning, under strict latency, cost, and privacy constraints. Existing meeting benchmarks mainly focus on simplified question answering and fail to reflect real world enterprise workflows, where queries arise organically from multi stakeholder collaboration, span long temporal contexts, and require tool augmented reasoning. We address this gap through a grounded dataset and a learned agent framework. First, we introduce MeetAll, a bilingual and multimodal corpus derived from 231 enterprise meetings totaling 140 hours. Questions are injected using an enterprise informed protocol validated by domain expert review and human discriminability studies. Unlike purely synthetic benchmarks, this protocol is grounded in four enterprise critical dimensions: cognitive load, temporal context span, domain expertise, and actionable task execution, calibrated through interviews with stakeholders across finance, healthcare, and technology sectors. Second, we propose MeetBench XL, a multi dimensional evaluation protocol aligned with human judgment that measures factual fidelity, intent alignment, response efficiency, structural clarity, and completeness. Third, we present MeetMaster XL, a learned dual policy agent that jointly optimizes query routing between fast and slow reasoning paths and tool invocation, including retrieval, cross meeting aggregation, and web search. A lightweight classifier enables accurate routing with minimal overhead, achieving a superior quality latency tradeoff over single model baselines. Experiments against commercial systems show consistent gains, supported by ablations, robustness tests, and a real world deployment case study.Resources: https://github.com/huyuelin/MeetBench.