Health System Scale Semantic Search Across Unstructured Clinical Notes

Introduction: Semantic search, which retrieves documents based on conceptual similarity rather than keywords, offers advantages for retrieval of clinical information. However, deploying semantic search across health systems, comprising hundreds of millions of clinical notes, presents formidable engineering, cost, and governance challenges that have prevented institutional adoption. Methods: We deployed a semantic search system at a large children's hospital indexing 166 million clinical notes (484 million embedding vectors) from 1.68 million patients. The system uses instruction-tuned qwen3-embedding-0.6B embeddings, stores vectors with storage-optimized indexing, maintains full-text metadata in a low-latency key-value store, and operates within a HIPAA-compliant governance framework. We evaluated the system by optimizing the model and chunking strategy using a physician-authored benchmark, characterizing full-scale performance (cost, latency, retrieval quality), and assessing clinical utility via chart abstraction efficiency and comparison to ICD-10 cohort generation. Results: The system delivers sub-second query latency with monthly operational costs of ~USD 4,000. Qwen3 embeddings with 300-token chunk size achieved 94.6% accuracy on the benchmark. In clinical utility evaluation across three abstraction tasks, semantic search reduced time-to-completion by 24 to 89% versus chart review while maintaining inter-rater agreement where assessable. During system-wide retrieval, semantic search recovered 98% of patients with molecularly confirmed genetic diseases, versus at most 75% by diagnosis codes. Conclusion: Health-system-scale semantic search is technically and operationally feasible. The system provides institutional infrastructure supporting interactive search, cohort generation, and downstream LLM-powered clinical applications without requiring specialized informatics expertise.